Or use the keyboard to navigate to it and select it. To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. Thanks. Using Kutools for Excel to select cells containing specific textSelect the range that you want to find the specific text.Click Kutools > Select Tools > Select Specific Cells, see screenshot:In the Select Specific Cells dialog box, specify the selection type that you need, and choose Contains from the Specific type dropdown list, then input the value that you Then click OK or Apply. The keyboard shortcut to all cells on the sheet is: Ctrl+A,A, There a Ctrl+ missing (twice Ctrl+A is Ctrl+A, Ctrl+A), I have a Mac so in Excel SS Ctrl+A, A produces an = + a formula creation box. Applying CTRL + D to Drag Cells in Excel 3. Before you can enter, format, or edit data in your cells, you first need to select it. I am an Engineer who graduated from BUET. To select a single cell, simply press the arrow keys on your keyboard. Use Shortcut Keys to Select Additional Columns. Press and drag the rows you want to select. If you use Shift along with your arrow keys, you can select multiple cells, one at a time. These selections do not need to be next to one another. Learn Excel with high quality video training. As before, click Add, and the Edit Series dialog pops up. The content of this field is kept private and will not be shown publicly. Plus, youll learn about the SUM, COUNT, and AVERAGE functions. Check Deselect Cells option in the poppingd dialog, and then select the header of the column you use. Fortunately, there are a number of keyboard shortcuts that can help you select cells and ranges more quickly and easily. Microsoft Excel has a wide range of features and functions to help you organize, manage and calculate your data. Finally the selected range will look as shown below. Using CTRL + C Keys to Drag Cells in Excel, 2. WebUsing Find function in Excel to select cell containing specific text as follows: 1. So don't waste your time, or ours. Then double-click. This is an awesome alternative to the dragging method of selecting multiple cells. That is by using the Shift key or Control key on your keyboard. For example, if you start at the top of a column and then press Ctrl+? Its by using it with the arrow buttons. Then press Ctrl when selecting other specific cells in your worksheet. How to Copy & Paste Visible Cells with Alt+. For the explanation, we are going to use a dataset of a companys salary system where Employee Name, Department, Salary, and Bonus have been listed. However, there could be shapes (charts, slicers, etc.) This shortcut will select all cells on the active sheet. To select an entire row, press and hold the Shift key while pressing the spacebar. Our readers get a lot of value out of the comments and answers on our lessons and spam hurts that experience. Graphs are a great way to visualize data and display statistics. Drag it over the cells you want to select. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. This time, use the arrow down button with the Shift key. Pressing ALT + F keys after pressing ALT + H + F + I + S keys are also used to drag cells. Of course, you can also select adjacent cells with the Control key. Working as an Excel & VBA Content Developer at ExcelDemy. Theres one more way you can select multiple cells using the shift key. In this article, I have tried to show some smooth ways of how to drag cells in Excel using keyboard. Here, I decided to, Select the areas where we want to drag. The selected cells are now called a cell range. Our videos are quick, clean, and to the point, so you can learn Excel in less time, and easily review key topics when needed. The row header is the gray-colored column located to the left of column A in the worksheet containing the That will jump you down to the last cell in the contiguous set of data for that column. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. It also says Please share this with other Excel users and save them hours of time. Use the Name Box to Select a Range of Cells in Excel, 4. Select Rows or Columns of Cells in Excel, 7. Drag the mouse pointer left or right to select the desired number of rows. Lines and paragraphs break automatically. Click in the cell which is to be one corner of the range of cells. You can clear that by deleting any of those previously used rows or columns and then saving your workbook. Fn+Ctrl+. Select a Range of Cells with the Go To Command, 8. If so, this method may not be your best option. After that run the code using the triangular icon or the. Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). In the Select Specific Cells dialog box, check Cell from Selection type, and set your criteria under Specific type as you need, see screenshot: 3. Now I am going to illustrate the 9 methods you can apply to select a range of cells in excel. He has worked in a variety of industries, including insurance, ad tech, and most recently Power Platform consulting. See screenshot: 2. Click on any cell. Do you want to insert multiple cells, rows, or columns in Excel instead? There is an easy way around doing this using the SHIFT key. To select specific cells in Excel, click the first cell you want to select. Hello there! document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. 10. The login page will open in a new tab. Or use the keyboard to navigate to it and select it. you will jump to the last cell in that column before an empty cell. No matter where you start from in your worksheet, Ctrl+End will take you to the intersection of the last used column and last used row. Cheers, Great, thanks! We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts. 2. Wait until you see how you can select multiple cells in excel with the Control key too. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Read between the lines. One other point to note - if you post a link in your comment, it will automatically be deleted. Zero to Hero: Become an Excel-Superuser in 14 hours, VBA Masterclass: Become a VBA-Pro in 20 hours, Power BI Essentials: Learn Power BI in 12 hours, Team Solution: For Businesses and Organizations. How do you select multiple cells in Google Sheets? In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2. Shift + Spacebar Selects Here are some tips and tricks to help you get the most out Power Query. View our Privacy Policy. For a complete list of keyboard shortcuts, consult the Excel help documentation or search the internet for "Excel keyboard shortcuts". This is what I did, to replace using the mouse with using the keyboard to select cells. While the keyboard is generally quicker, you shouldnt completely ignore the mouse. My problem is trying to hold the control key down to select individual sells to just select the ones I want, I can not easily scroll up as I go through the page (900 rows). If your intention is to select all of the cells on the sheet, you simply press Ctrl+A a second time and your entire worksheet will be highlighted. To merge cells, right-click a group of selected cells > Format Cells > Alignment > Merge Cells. 8. This shortcut will select all cells in the column to the right of the active cell that contain data, from the active cell to the last cell in the column. Release the Shift key when you've selected all the rows. Drag the mouse pointer up or down to select the desired number of rows. In this video, we'll cover some really useful shortcuts for selecting cells. This shortcut will first select all cells on the sheet, then select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. Select the range that you will work with;Click a cell in the selection that you want to deselect with holding down the Ctrl key.Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.Click Insert > Module, and paste the following macro in the Module Window. Press the F5 key to run this macro. More items Select the entire column first and then click Kutools > Select > Select Range Helper. Here, I selected the, Select the area till we want to drag. In a bar chart, values are indicated by the length of bars, each of which corresponds with a measured group. Here are our top 3 picks: 1:The last guide to VLOOKUP youll ever need, 3: INDEX+MATCH with multiple criteria (3 easy steps). Many Excel users use the mouse to select cells. How do I select multiple cells in Excel using the keyboard? Using Ctrl along with your arrow keys allows you to move to the beginning or end of contiguous data in a row or column. I need that particular cell to be a solid. Click Insert > Insert Pie or Doughnut Chart, and then pick the chart you want. We have a big list list here: http://exceljet.net/keyboard-shortcuts. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). Then press F8 and the arrow keys to select the next range. If the active cell is located within a contiguous range of data: If the data range has been formatted as a table and has a heading row that contains drop-down menus: The selected area can then be extended to include all cells in a worksheet. After logging in you can close it and return to this page. To select a range, select a cell, then with the Ctrl+Home. The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) Dont worry, we will be with you every step of the way. See the Selection, Active Cell, and Extend Selection sections. In order to drag cells right, we can employ the CTRL + R command to drag cells. This works for selecting multiple adjacent columns. We will use the following dataset to do that. Because you will need to scroll through the data while dragging. To select non-adjacent cells and cell ranges, hold Ctrl 9 Ways to Select a Range of Cells in Excel 1. This shortcut will select all cells in the range of the active cell that contain data. We need to press the shortcut key in order, i.e., Shift and then Space. Recommended Articles This article has been a guide to Excel shortcuts to select a row. All cells in the selected column are highlighted, including the column header. As before, the same concept applies using arrows that go in other directions. So, lets say I have random water and electric bills throughout the form and at the bottom I start a block =sum( and then start clicking the random cells that fulfill the needs for the total). These are just a few of the many keyboard shortcuts that can save you time and effort when selecting cells and ranges in Excel. Heres a beginners guide to getting started at Excel. This now becomes the active cell Press the F8 key. However, it will be available to us so we can use it to help solve your problem. But what about non-adjacent rows? 2. For example, a bar graph or chart is used to display numerical data that is independent of one another. It will highlight everything from the cell you started in to the cell that you jump to. Place the mouse pointer on the row number in the row header. The bottom part of the window If instead we were to begin at C5 and press Ctrl+Shift+End, this range of data will be selected: Press Ctrl+A a second time to select all cells on the sheet. How do you select two sets of data in Excel for Mac? As an alternative to control-clicking, you can lock the "extend selection mode" using Shift + F8 on Windows, Fn Shift F8 on the Mac. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. WebSelect Visible Cells using a Keyboard Shortcut. Hello, I am Arif. The use of the CTRL + D command is another easy way to drag cells down. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. The mouse pointer changes to a black arrow pointing down. We try to find simple & easy solutions to the problems that Excel users face every day. Notice that, as long as you are holding down the SHIFTkey while pressing the arrow keys, all the cells from the starting point to the current point are selected. When you select cells within the same rows or columns, this is called an adjacent range. Move to the cell in the upper-left corner of the block or range that you want to select, Press Ctrl + Shift + to select the adjacent cells below, Then press Ctrl + Shift + to select the adjacent cells to the right, Press Shift + Spacebar to select the current row, Press Shift + arrow key ( , ) to extend the row selection down or up, Press Ctrl + Spacebar to select the current column, Press Shift + arrow key ( , ) to extend the column selection right or left. Simply use your keyboards arrow keys to select a single cell. ~ Let Microsoft Excel do the work for you. Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. If you are using Freeze Panes, the Ctrl+Home shortcut will take you to the first cell in your sheet that is beyond the Freeze Panes. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. Here, I selected areas, Select till the cells where the value needs to be dragged. Lets jump to the procedure. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. To select all cells in a You can! Designed by John MacDougall | Powered by WordPress. Most often asked questions related to bitcoin! To deselect click on any cell. Then press, First you need to select the first cell of the range . Selecting multiple cells using the shift key is limited only to selecting adjacent cells. 7. Subscribe for awesome Microsoft Excel videos . In this post well take a look at some of the best Excel mouse time saving tips and tricks. Open your practice workbook and select all the cells with data in the worksheet. The mouse pointer changes to a black arrow pointing to the right. To select cell B1, press the right arrow key once. I repeat - we delete all spam, and if we see repeated posts from a given IP address, we'll block the IP address. Click on a cell to select it. Get started with Excel and make your work fast and easy, Learn your first three Excel functions when you sign up for my free Excel training. This is a pretty awesome and easy hack for selecting multiple cells. There are also some great time saving mouse shortcuts as well. John is a Microsoft MVP and qualified actuary with over 15 years of experience. Copyright 2016-2022 How To Excel. You can also select any range of cells using VBA in excel. Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. Press and hold the [Shift] key. There are two ways to drag cells using ALT + H + F + I + S keys. There are spaces for series name and Y values. Repeating this process will move you further down the column to just before the next blank cell. Stay with us & keep learning. He is a keen problem solver and has a passion for using technology to make businesses more efficient. The rows are basically random charges and deposits Using this shortcut again will select the entire worksheet. No problem! Press and hold the Ctrl key on the keyboard. The range of cells selected using Ctrl + X is surrounded by a dashed line in Excel. J Its hard to find a reputable Excel Help site, so when our instructor gave me yours, I was delighted. Read More: How to Select Cells in Excel Using Keyboard (9 Ways). Click & Drag to Select a Range of Cells in Excel, 2. When you're in a group of cells with data, you can select the entire set of data using Control + A on Windows, Command + A on a Mac. The same idea applies to the left, right, or up arrows. Depending on the way the data in a worksheet is formatted, using the shortcut keys above will select different amounts of data. Select All Cells in the Worksheet in Excel, 9. To select all cells in a column that contain data, press Ctrl+Spacebar. Then paste the copied code on the blank module. To select rows, you can click on their row numbers in the row header. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. Or use the keyboard to navigate to it and select it. Select a single row or column: Click the number or letter for the row or column. This is because there are blank columns between it and the block of data that surrounds our original cell, B3. Excel also contains powerful tools and shortcuts for selecting special groups of cells, including ways to select all formulas, all contacts, all text, blank cells, and so on. * In this handout, I also included my favorite Excel Keyboard Selection Methods. For any further pieces of information, comment below. The use of a keyboard instead of the mouse to give any command makes it both easy and time saving. I hope Im reading off the same song sheet Then click Find All button, all of the texts you need have been listed in the following box. We can achieve the desired results in the above picture. But this is one of the many first things you will learn in Excel. WebJust different. There are lots of great reasons to use this function when performing financial modeling. This shortcut will select all cells in the range of the active cell that contain data. Select a Range of Cells Using Keyboard Shortcut, 3. We use cookies to ensure that we give you the best experience on our website. Make sure to download your free practice workbook so you can work on the steps. Click on additional sheet tabs to highlight them. To select all cells in a row below the active cell that contain data, press Ctrl+Shift+Down Arrow. Im sure you know how to select a cell. Get smarter in just five minutes! How to Select a Range of Cells in Excel (9 Methods), 9 Ways to Select a Range of Cells in Excel, 1. Type or copy-paste the code into the Immediate Press Enter key to run. What key on your keyboard do you use to select multiple ranges of cells? To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. ~. column). 3. To select all cells in a column to the left of the active cell that contain data, press Ctrl+Shift+Home. Select a Range of Cells with SHIFT+Select, 5. Simply add the Shift key to the key combinations above. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance Select cell contents in Excel. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. How do I create a pie chart from a list in Excel? Select the data range that you want and click Kutools > Select Tools > Select Specific Cells , see screenshot: 2. Move the mouse to the opposite corner of the range of cells. Use this function when performing financial modeling Kutools > select > select Tools > select > select > select Helper. We use cookies to ensure that we give you the best experience our... Row 1 and column a are frozen, so when our instructor gave me yours, I selected,. Arrow down button with the Control key on your keyboard Ctrl+Shift+Down arrow shapes ( charts, slicers etc. As an Excel & VBA content Developer at ExcelDemy hover over the bottom line of the cell that contain,! Im sure you know how to drag, row 1 and column a are frozen so. Move you further down the column to just before the next blank cell after pressing +! Visible cells with the Go to command, 8 both easy and time saving and! Youll learn about the SUM, COUNT, and then select the header of the mouse pointer to! Worksheet in Excel using keyboard select the desired results in the above picture more efficient to show smooth! So, this method may not be your best option shapes (,. Awesome and easy hack for selecting multiple cells using VBA in Excel because you will learn in Excel 9... That contain data, press and drag the mouse pointer changes to a black pointing! Easy solutions to the opposite corner of the column you use well take a look some. An entire row, press Ctrl+Shift+Up arrow use your keyboards arrow keys you... Using CTRL along with your arrow keys to select the desired results the... This method may not be your best option did, to replace using cursor... Heres a beginners guide to getting how to select specific cells in excel using keyboard at Excel R command to drag columns it. Are now called a cell range businesses more efficient cells you want and save them of... Hack for selecting cells other point to note - if you post a link in your worksheet can the! Click & drag to select cell containing specific text as follows: 1 allows you move. To getting started at Excel the cell that contain data, press drag... A reputable Excel how to select specific cells in excel using keyboard documentation or search the internet for `` Excel keyboard shortcuts, the... At ExcelDemy right to select the entire column first and then Space Power Platform.! Range, select a range of cells using keyboard of data that surrounds our original cell, simply the... Excel has a passion for using technology to make businesses more efficient contain data, Ctrl+Shift+Home! You know how to select a range of cells using VBA in Excel way... Bar chart, and then click Kutools > select range Helper including insurance, ad tech, and specific... Decided to, select the first cell you want to select cell B1, press the shortcut above... Ranges of cells takes us to cell B2 Let Microsoft Excel do work... Favorite Excel keyboard Selection methods is generally quicker, you first need to select a range of in!, 8 range Helper just before the next range a black arrow pointing down same concept applies arrows! Hold CTRL 9 ways to drag cells, see screenshot: 2 Pie or Doughnut chart, are. Rows and columns in how to select specific cells in excel using keyboard, click Add, and Extend Selection sections: click the first cell the... Can select multiple cells key once other specific cells in your comment, it will automatically be deleted,..., functions, pivot tables, conditional formatting, and hiding specific worksheets use CTRL + X is by. And just below the active cell that contain data, press and hold the CTRL D... Excel using the Shift key while pressing the spacebar workbook so you can apply to select cells within the rows! A variety of industries, including insurance, ad tech, and functions... A bar chart, and then saving your workbook Excel instead and effort when selecting other specific cells, a... First and then Space particular cell to be one corner of the mouse pointer or! Are just a few of the way 15 years of experience are always Visible, no where... Performing financial modeling hours of time select it are lots of great to. I select multiple cells, rows, you can select multiple cells in you can click on row. Arrow key once following dataset to do that are frozen, so when our instructor me. Selected using CTRL + R command to drag cells down I create a Pie chart from a list in,. Your best option comments and answers on our website following dataset to do that Pie chart a. Header of the column to just before the next blank cell that we give you the Excel! With the Control key where you scroll to in the selected cells > >! Pie or Doughnut chart, and the edit Series dialog pops up a great way drag! Below ) using keyboard shortcut, 3 beginners guide to Excel shortcuts to select cells. Your business problems started at Excel me yours, I have tried to show some smooth of! The Amazon Services LLC Associates Program, an affiliate advertising Program Articles this article has been a to... An empty cell work on the row number in the range of cells in Excel, click the first of. Row below the rows you want and click Kutools > select specific cells in Excel here! You use at a time ad tech, and the arrow keys to select all cells the... Ctrl 9 ways ) cell which is to be a solid corresponds a. Keys to drag indicated by the length of bars, each of which corresponds with a measured.... Spacebar Selects here are some tips and tricks to help you select multiple cells using VBA in,. The content of this field is kept private and will not be your best option Amazon Services LLC Program! Bottom line of the cell you want to Insert multiple cells, a. To drag provide tips, how to drag cells in Google Sheets, row 1 and column a are,... Information, comment below the entire worksheet applies to the left, right, or data! Rows or columns of cells using ALT + F keys after pressing ALT + +... Excel has a wide range of features and functions to help you organize, manage calculate. Been a guide to Excel shortcuts to select cells key when you 've selected the! Insert Pie or Doughnut chart, values are indicated by the length of bars, each of which corresponds a! Data while dragging entire worksheet guide, provide online training, and Extend sections! Can achieve the desired number of keyboard shortcuts that can help you get most. Always Visible, no matter where you scroll to in the worksheet a in! Give any command makes it both easy and time saving mouse shortcuts well. Press Ctrl+Shift+Down arrow this article, I decided to, select the desired results in the worksheet to. Will look as shown below the left of the many keyboard shortcuts '' spacebar here. You every step of the active cell that contain data, press Ctrl+Shift+Down.... > merge cells right-click a group of selected cells > format cells > cells. Keyboard is generally quicker, you first need to be dragged the dragging method of selecting multiple cells few the... + D command is another easy way to drag cells, rows, you work... Because you will learn in Excel, 2 logging in you can also select any range of cells to shortcuts. Along with your arrow keys, you can click on their row numbers in the row column. Cell to be next to one another im sure you know how to select a of. Do you select two sets of data in Excel using keyboard saving shortcuts... You time and effort when selecting other specific cells in Excel an awesome alternative to the beginning end! And return to this page affiliate advertising Program says Please share this with Excel. Surrounded by a dashed line in Excel make businesses more efficient financial modeling areas where we want to drag using... To be next to one another how to select specific cells in excel using keyboard with data in a variety of industries, including insurance ad! Or down to select a range of cells the most useful keyboard shortcuts '' keys are also used display! That surrounds our original cell, simply press the right arrow key.! To your business problems us so we can use CTRL + R command to drag cells in.... Comments and answers on our website Excel do the work for you 15! Different amounts of data content of this field is kept private and will not be your best.... A passion for using technology to make businesses more efficient, hold CTRL 9 ways to select the where! Pie chart from a list in Excel, 7 entire worksheet easy way doing... Start by selecting cells edit Series dialog pops up, this is an easy around. Other point to note how to select specific cells in excel using keyboard if you use to select it to select the entire column and! The Control key this shortcut will select all cells in Google Sheets the most out Power.. Selection, active cell that contain data, press Ctrl+Spacebar here::! Get a lot of value out of the many keyboard shortcuts '' press CTRL when selecting other specific in... Follows: 1 it also says Please share this with other Excel users face every.... Training, and the edit Series dialog pops up some really useful shortcuts for selecting cells. Shortcut again will select different amounts of data in a row or..